Room booking

The new Room Booking functionality is introduced as part of our Early Access Program (EAP). This feature brings a smarter and more streamlined way to manage meeting spaces. With Room Booking, you can easily check room availability, make instant reservations, and avoid scheduling conflicts—all from one central place.

How to enroll in Room Booking EAP?

1. Log in to my.getjoan.com.
2. Navigate to the Settings in the top navigation bar
3. Click on the Joan Labs on the left-hand side.
4. Find Room Booking functionality in the list of experimental features.
5. Toggle the switch to enable Room Booking.

Accessing and Using the Room Booking Feature

Once the Room Booking EAP feature is enabled in your account, you’ll gain access to a dedicated interface for managing meeting room reservations. Simply navigate to Schedule → Rooms in the Joan Portal to get started.

In the Rooms section, you’ll see a clean, intuitive table displaying all rooms currently assigned to your Joan devices. This centralized view allows you to easily browse and manage room availability.

To help you find the right space quickly, the view can be filtered using several criteria:

• Building – Narrow down rooms by location

• Floor – See only rooms on a specific level

• Amenities – Filter by features such as whiteboards, conferencing equipment, etc.

• Room Name – Select a specific room directly

If the My meetings only option is enabled, only the meetings created by you will be visible in the calendar below.

Creating a Reservation

There are two simple ways to create a new room reservation from the Rooms section.

Simply click the Reservation button at the top of the interface and fill in the booking details, or, select a specific time slot directly on a room’s calendar to create a reservation on the spot.

This flexible and user-friendly layout is designed to make room scheduling as smooth as possible, whether you're managing one office or multiple locations.

If you would like to book a room resource calendar directly from the Floor Plan, please ensure that the room resource has been correctly added to your office layout. This step is essential for enabling seamless booking functionality through the visual floor interface.

To add the room resource, navigate to Settings > Rooms > Layout.

Once you're on the layout page, locate the room on the floor map. Click on its position, and then assign the appropriate room resource calendar to that location. This will link the calendar to the specific room, allowing it to be booked directly from the Floor Plan view.

Once the room is successfully added, you can proceed with creating a room reservation under Schedule -> Floor plan.