Google Workspace access rights

To allow Joan access to your calendar, you can share the room calendar in question with a user account on Google, which you will then pair with Joan in the MyJoan portal. This account can either be an existing Google user or a service account you have set up especially for Joan (e.g. joan@yourdomain.com).

Sharing a Google Room Resource Calendar with a Service Account

Due to the read/write permissions Joan needs, it is essential to grant appropriate access to the service account designated for your MyJoan. This guide outlines the process of sharing a room resource calendar with the necessary permissions.

1. Accessing the Room Resource Calendar

• Navigate to calendar.google.com and ensure you are logged in with a Global Administrator account.

• Locate the desired room resource calendar under the "Other calendars" section on the left-hand menu.

• If the room resource is not visible, hover over the + icon next to "Other calendars" and select Browse resources.

  

• Check the box next to the desired resource to add it to your calendar view.

  

2. Configuring Sharing Permissions

• Once the room calendar is visible on your main calendar page, hover over its name and click the three dots that appear.

• Select Settings and sharing from the menu.

  

• In the settings menu, scroll down to the Shared with section and click Add people and groups.

  

• Enter the email address of your designated service account.

• Under the "Permissions" dropdown, select Make changes and manage sharing.

  

• Click Send to finalize the sharing settings.

Your MyJoan account will now have the necessary permissions to manage the room resource calendar.

 

If you encounter any issues, please contact support@getjoan.com.