By integrating Joan Desk & Asset booking system with Zens devices, you can provide your employees with a streamlined way to monitor and manage desk occupancy in real-time. The Zens device visually indicates desk availability with a color-coded light:
- Green Light: Desk is unoccupied.
- Orange light: The desk is reserved for the day, waiting to be checked in
- Red Light: Desk is occupied.
- Blue light: Indicates that this workspace has been used today and needs cleaning
- Green blinking: Suggests taking a mini break to re-energize and switch up your stance
Each Zens device features a sensor that detects desk occupancy. This allows us to determine whether someone is present at a desk.
Here’s how it works:
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When someone sits down:
- If there is an existing desk reservation (indicated by an orange light), the system automatically checks the person in.
- If no reservation exists (indicated by a green light), the desk is automatically reserved for an 8-hour period (configurable). The desk status is updated to "occupied" on the floor plan, and the device light changes to red.
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When someone leaves the desk:
- If the desk remains unoccupied for more than 2 hours (configurable), the reservation is released, and the device light reverts to green.
How to integrate Zens with Joan
To successfully integrate the Zens device with the desk booking system, please follow these steps:
- Gather the necessary information and reach out to our team at support@getjoan.com:
Floor plan: Obtain the floor plan name used in the Joan booking system, you can find this in my.getjoan.com under Settings -> Floor plan
Collect the PuK Desk ID for each Zens device you want to integrate. You can find this in the Zens portal. - Authorize the integration with Zens
Contact the Zens support team at support@zens.tech to enable integration for your account
What happens after the integration?
After the integration is enabled by our support team, the desk booking system will automatically display real-time occupancy status across your office floor plan. Each Zens device will seamlessly update to show green when available orange when waiting for check-in, and red when occupied, allowing for efficient workspace management.
If you encounter any issues, feel free to reach us via support@getjoan.com or submit a ticket via this form.