How to book a meeting room in the mobile app

With the latest Joan mobile app, you’re able to invite users from other companies or from a different email domain to book your meeting rooms.

Prerequisites:

Have a MyJoan account. More details can be found here.
Have a calendar connected and a meeting room added. More details on this topic can be found here.
Have a Joan device, Joan on Tablets, or Wayfinding on a TV connected to your account. More details on pairing a Joan device can be found here.

When your account has been onboarded and the first device connected you can start adding new users to your system. Their email addresses are not limited to a single domain or company. You can add users from other companies who will get access to your device-managed room calendars. They will be able to:

Reserve a meeting room
End a meeting sooner - limited to the organizer or attendees of the meeting
Cancel the meeting - limited to the organizer of the meeting
Extend a meeting - limited to the organizer or attendees of the meeting
Check-into meetings - limited to the organizer or attendees of the meeting
See a list of all meetings that are happening in meeting rooms where they are the organizer or the attendee

You can invite new users to start booking your rooms by simply going to your MyJoan account, navigating to Settings -> User directory, and clicking "Add a user".
We also support automatic active directory user syncing or bulk importing users via CSV files.

test1