---
title: Desk Booking - Check-in options
description: Once the Desk & Asset reservation is enabled for your account, one of the key features that are utilized by many office managers is the Desk check-in functionality. After enabling this feature and sel
---
[Skip to content](https://support.getjoan.com/knowledge/desk-check-in-options#main-content)
[Submit a ticket](https://support.getjoan.com/knowledge/kb-tickets/new?hsLang=en)
[](http://www.getjoan.com/)
Open main navigation
Close main navigation
- [Submit a ticket](https://support.getjoan.com/knowledge/kb-tickets/new)
How can we help you?
- There are no suggestions because the search field is empty.
1. [Help Center](https://support.getjoan.com/knowledge?hsLang=en)
2. [Workplace management](https://support.getjoan.com/knowledge/workplace-management?hsLang=en)
3. [Additional Desk booking features](https://support.getjoan.com/knowledge/workplace-management?hsLang=en#additional-desk-booking-features)
# Desk Booking - Check-in options
Once the **Desk booking** reservation is enabled for your account, one of the key features that are utilized by many office managers is the **Desk check-in** functionality.
After enabling this feature and selecting the time period when the desk is released, the users will need to use one of the check-in functionalities listed below. This ensures that desks are efficiently utilized and helps in maintaining an organized workspace environment.
***Note\* this page is completely shared with Parking & Asset booking. Any changes or configurations made here will apply to both desks and assets simultaneously.***
To enable this, please follow the instructions below:
1. Log into the [MyJoan account](http://my.getjoan.com)
2. Navigate to **Settings** -\> **Desks** -\> **General settings**
3. Enable the checking into reservations options as in the screenshot below
4. Scroll down and save your changes
With this feature enabled, employees gain new ways to utilize the check-in functionality. Here is a list of available options:
- [Desk check-in via email or in-app notifications](https://support.getjoan.com/knowledge/desk-check-in-options#in-app)
- [Desk check-in via QR code or NFC tag](https://support.getjoan.com/knowledge/desk-check-in-options#QR)
- [Desk check-in via Geolocation](https://support.getjoan.com/knowledge/desk-check-in-options#Geolocaiton)
- [Desk check-in via Smart Desk Sensor (Zens Integration)](https://support.getjoan.com/knowledge/desk-check-in-options#Zens-integration)
- [How can a user with an Admin or Office Manager role find who checked in?](https://support.getjoan.com/knowledge/desk-check-in-options#who-checked-in)
#### Desk check-in via email or in-app notifications
When the check-in functionality is enabled, users receive an email reminder 15 minutes before their reservation, prompting them to confirm their booking. If they are logged into their account via a web browser, they will see the following on-screen notification:
For those who prefer using the **mobile application**, they can simply log in and check into their reserved desk with a single tap, as shown in the screenshot below:
If a user fails to check in before the designated time, the system will automatically release the desk, making it available for others to reserve. Once the desk is released, the user will receive an **email notification** informing them that their reservation has been canceled. This ensures optimal desk utilization and prevents unused bookings from blocking workspace availability.
#### Desk check-in via QR Code or NFC tag
Users can simply scan the QR code or NFC tag on a reserved desk to instantly confirm bookings through the Joan mobile app.
Office managers can also enable **Local check-in only** so that users can just check-in to their reservation by scanning the QR code or the NFC tag of the desk in the office.
To enable this option please follow the instructions below:
1. Log into the [MyJoan account](http://my.getjoan.com)
2. Navigate to **Settings** -\> **Desks** -\> **General settings**
3. Enable the **Local check-in only**
4. Scroll down and save your changes
If the **Local check-in only** option is disabled, the users will still be able to use the QR code or NFC tag to check into their desks, however, they can also utilize other options, for example, directly from the mobile application.
For more information about the QR code and NFC booking please click [here.](https://support.getjoan.com/knowledge/qr-code-and-nfc-booking?hsLang=en)
#### Desk check-in via Geolocation
The Geolocation Auto Check-In feature in the app streamlines the check-in process by automatically confirming your desk reservation upon arrival at the office.
Once activated, your phone will detect when you are within a 200m (657ft) radius of your workplace and check you in automatically.
How can you enable this? Follow the instructions in our knowledge base article:
[Geolocation Auto Check-In with Joan Workplace App](https://support.getjoan.com/knowledge/geolocation-auto-check-in?hsLang=en)
*Please note that this feature requires the mobile application to be installed on your device; without it, automatic check-in will not be possible.*
#### Desk check-in via Smart Desk Sensor (Zens Integration)
By integrating Joan desk booking system with Zens devices, employees can automatically check into their pre-reserved desks without manual action.
When there is a pending desk reservation, Zens device will display an **orange light**, indicating that it is awaiting the user. Once the user sits down, the system will automatically check them in, ensuring a seamless and efficient process.
How can you enable this? Follow the instructions in our knowledge base article:
[Zens Integration](https://support.getjoan.com/knowledge/zens-integration?hsLang=en)
With Zens integration the check-in process is automatic, and you will not need to use the mobile application to confirm the reservations.
#### How can a user with an Admin or Office Manager role find who checked in?
Office Managers and Admin users can view a list of users who have completed their check-in for the day by navigating to **Schedule -\> People**.
Additionally, the same information is available under **Schedule -\> Desks**, where they can see which desks are occupied and whether users have checked in for their reservations.
For a detailed overview of desk reservations, office managers can export a CSV file for the corresponding week. This file, available under **"Schedule" -\> "Desks"**, provides insights into each booking, including whether a user checked into their reservation, along with check-in and check-out times.
To access the file, simply navigate to the **Desks** section and click the **CSV** button. The downloaded report will contain all relevant booking details, helping teams stay informed about workspace usage.
In addition to CSV exports, both **Admins** and **Office Managers** can utilize the **Joan** **Analytics** dashboard to monitor check-in trends and optimize office space management.
How can you enable this? Follow the instructions in our knowledge base article:
[Joan Analytics](https://support.getjoan.com/knowledge/joan-analytics-weekly-analytics-report?hsLang=en)
**
*In case you require any assistance, contact our support team via support@getjoan.com.*
- [Getting started](https://support.getjoan.com/knowledge/getting-started?hsLang=en#main-content)
- [General information](https://support.getjoan.com/knowledge/getting-started?hsLang=en#general-information)
- [Joan Devices](https://support.getjoan.com/knowledge/getting-started?hsLang=en#joan-devices)
- [Room management](https://support.getjoan.com/knowledge/room-management?hsLang=en#main-content)
- [Account configuration](https://support.getjoan.com/knowledge/room-management?hsLang=en#account-configuration)
- [Room configuration](https://support.getjoan.com/knowledge/room-management?hsLang=en#room-configuration)
- [Microsoft 365](https://support.getjoan.com/knowledge/room-management?hsLang=en#microsoft-365)
- [Exchange](https://support.getjoan.com/knowledge/room-management?hsLang=en#exchange)
- [Google](https://support.getjoan.com/knowledge/room-management?hsLang=en#google)
- [iCalendar](https://support.getjoan.com/knowledge/room-management?hsLang=en#icalendar)
- [Using Joan in a shared environment](https://support.getjoan.com/knowledge/room-management?hsLang=en#using-joan-in-a-shared-environment)
- [Buildings](https://support.getjoan.com/knowledge/room-management?hsLang=en#buildings)
- [Interfaces](https://support.getjoan.com/knowledge/room-management?hsLang=en#interfaces)
- [Integrations](https://support.getjoan.com/knowledge/room-management?hsLang=en#integrations)
- [Troubleshooting](https://support.getjoan.com/knowledge/room-management?hsLang=en#troubleshooting)
- [Joan devices](https://support.getjoan.com/knowledge/joan-devices?hsLang=en#main-content)
- [Device configuration](https://support.getjoan.com/knowledge/joan-devices?hsLang=en#device-configuration)
- [Device settings in the Joan portal](https://support.getjoan.com/knowledge/joan-devices?hsLang=en#device-settings-in-the-joan-portal)
- [Custom content](https://support.getjoan.com/knowledge/joan-devices?hsLang=en#custom-content)
- [Using Joan with 3rd party devices](https://support.getjoan.com/knowledge/joan-devices?hsLang=en#using-joan-with-3rd-party-devices)
- [Mounting your Joan device](https://support.getjoan.com/knowledge/joan-devices?hsLang=en#mounting-your-joan-device)
- [Device troubleshooting](https://support.getjoan.com/knowledge/joan-devices?hsLang=en#device-troubleshooting)
- [Workplace management](https://support.getjoan.com/knowledge/workplace-management?hsLang=en#main-content)
- [Account configuration](https://support.getjoan.com/knowledge/workplace-management?hsLang=en#account-configuration)
- [Additional Desk booking features](https://support.getjoan.com/knowledge/workplace-management?hsLang=en#additional-desk-booking-features)
- [Users](https://support.getjoan.com/knowledge/workplace-management?hsLang=en#users)
- [Integrations](https://support.getjoan.com/knowledge/workplace-management?hsLang=en#integrations)
- [Frequently Asked Questions](https://support.getjoan.com/knowledge/workplace-management?hsLang=en#frequently-asked-questions)
- [Visitor Management](https://support.getjoan.com/knowledge/visitor-management?hsLang=en#main-content)
- [General information](https://support.getjoan.com/knowledge/visitor-management?hsLang=en#general-information)
- [Devices](https://support.getjoan.com/knowledge/visitor-management?hsLang=en#devices)
- [How to invite your visitors?](https://support.getjoan.com/knowledge/visitor-management?hsLang=en#how-to-invite-your-visitors)
- [App permissions](https://support.getjoan.com/knowledge/visitor-management?hsLang=en#app-permissions)
- [Workplace Digital Signage](https://support.getjoan.com/knowledge/workplace-digital-signage?hsLang=en#main-content)
- [Setting Up Your Digital Signage](https://support.getjoan.com/knowledge/workplace-digital-signage?hsLang=en#setting-up-your-digital-signage)
- [Compatible Hardware and Supported Media](https://support.getjoan.com/knowledge/workplace-digital-signage?hsLang=en#compatible-hardware-and-supported-media)
- [Using Joan Workplace Digital Signage in Practice](https://support.getjoan.com/knowledge/workplace-digital-signage?hsLang=en#using-joan-workplace-digital-signage-in-practice)
- [Mobile application](https://support.getjoan.com/knowledge/mobile-application?hsLang=en)
- [Analytics](https://support.getjoan.com/knowledge/analytics?hsLang=en)
- [Plans & Billing](https://support.getjoan.com/knowledge/plans-billing?hsLang=en#main-content)
- [Subscription plans](https://support.getjoan.com/knowledge/plans-billing?hsLang=en#subscription-plans)
- [Billing information](https://support.getjoan.com/knowledge/plans-billing?hsLang=en#billing-information)
- [Prepaid subscription codes](https://support.getjoan.com/knowledge/plans-billing?hsLang=en#prepaid-subscription-codes)
- [Ordering and shipping](https://support.getjoan.com/knowledge/plans-billing?hsLang=en#ordering-and-shipping)
- [Returns and cancellations](https://support.getjoan.com/knowledge/plans-billing?hsLang=en#returns-and-cancellations)
- [Information for resellers](https://support.getjoan.com/knowledge/plans-billing?hsLang=en#information-for-resellers)
**Support Hours:**
**08:00–24:00 (CET)**
Monday–Friday
Copyright © 2025, Visionect d.o.o.